A Course-by-Course Evaluation is a detailed analysis of your academic credentials from outside the U.S., showing their equivalency in the U.S. education system.
Unlike a general evaluation, this format breaks down each subject studied, the grades or marks received, and the total number of credits earned, and then converts them into U.S. semester credit hours and grade point averages (GPA).
Visa Type / Petition | Purpose of Evaluation
Visa Type / Petition | Purpose of Evaluation |
F-1 Student Visa | To determine academic standing, eligibility for admission, and possible transfer credit to a U.S. school. |
H-1B Visa | To show the foreign degree is equivalent to at least a U.S. bachelor’s degree, with a breakdown of coursework in the relevant field. |
EB-2 / EB-3 Green Card | To verify advanced degree criteria or bachelor’s plus experience, with coursework details proving field specialization. |
TN Visa (Canadians/Mexicans) | When employers or immigration officers require detailed subject analysis to confirm job-related degree equivalency. |
Licensing/Certification | To meet U.S. board requirements that mandate individual course titles, grades, and credit hours. |
This type of evaluation is often used for:
- University or college admissions (undergraduate, graduate, or transfer)
- Licensing boards (nursing, teaching, accounting, engineering, etc.)
- Employment in fields requiring detailed academic records
- Immigration petitions where a precise academic history is needed
A Course-by-Course Evaluation is particularly important when the recipient (school, employer, or licensing body) needs to understand exactly what you studied and how it compares to U.S. coursework and academic performance.
We follow the AACRAO EDGE database (American Association of Collegiate Registrars and Admissions Officers) and recognized U.S. grading and credit systems to determine equivalency.
Payment methods:
Payments can be made using one of the following (Zelle or ACH are Preferred):
Zelle: accounts@aaeevaluations.com
ACH to our bank account:
BANK OF AMERICA
Account Name: AAE EVALUATION
Account No. 4350 6003 3750
ACH Routing No. 051000017
Credit card authorization: Fill out the attached CC form and authorize us.
Note: We do not accept checks.
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FAQ
Quick QuestionS
1. What is a Course-by-Course Evaluation?
A course-by-course evaluation is a detailed report prepared by a credential evaluation agency that lists each course you completed outside the U.S., the grades earned, and the equivalent U.S. credit hours and grades.
2. Why is a course-by-course evaluation needed?
It is often required for university admissions, transfer of credits, professional licensing, teacher certification, and some immigration petitions to assess foreign education in U.S. terms.
3. How is it different from a document-by-document evaluation?
Document-by-document evaluations only verify the degree, institution, and U.S. equivalency. A course-by-course evaluation breaks down each subject, grade, and credit value for detailed analysis.
4. Who requires a course-by-course evaluation?
Universities, licensing boards, professional associations, and sometimes U.S. Citizenship and Immigration Services (USCIS) for certain visa or immigration cases.
5. What information does a course-by-course evaluation include?
- List of courses taken
- Grades earned in each course
- U.S. semester credit hour equivalents
- U.S. letter grade equivalents
- Overall GPA on a U.S. scale
- U.S. degree equivalency
6. Does it evaluate both undergraduate and graduate education?
Yes — agencies can evaluate high school, undergraduate, graduate, and post-graduate education.
7. Will it include the GPA?
Yes, most course-by-course reports include an overall GPA converted to a U.S. grading scale.
8. Can it be used for transferring credits to a U.S. school?
Yes, universities often use these evaluations to determine how many of your credits can transfer.
9. Does it evaluate professional certifications?
Only if the certification is academic in nature or issued by an institution recognized in the educational system.
10. What documents are required for a course-by-course evaluation?
- Official transcripts/mark sheets from all institutions attended
- Degree/diploma certificates
- English translations if the documents are in another language
- Sometimes a syllabus or curriculum for certain courses
11. Do the transcripts need to be sealed?
Yes — many agencies require transcripts to be sent directly from the institution in a sealed envelope or electronically through an official channel.
12. How long does the process take?
Processing can take anywhere from 5 business days to 4 weeks depending on the agency and whether you choose expedited service.
13. Can I submit photocopies?
Some agencies accept photocopies for a preliminary review but will require originals or official copies for the final report.
14. Will all U.S. institutions accept the same course-by-course evaluation?
No — always check which credential evaluation agencies are recognized by the institution or licensing body (e.g., NACES or AICE members).
15. Is the evaluation valid forever?
The content remains valid, but some organizations require evaluations to be issued within the last 1–3 years.
16. Can I use the same evaluation for multiple purposes?
Yes, you can request extra copies or have the agency send the report directly to multiple recipients.
17. Will it determine if my degree is accredited?
Yes — it will state the accreditation status of your foreign institution in the context of its home country.
18. What if my institution no longer exists?
The evaluator will research archived records and may require additional proof of your education, such as certified copies from government archives.
19. What if my grades are on a different scale?
The evaluator will convert them into the U.S. 4.0 GPA scale using established conversion standards.
20. What are common mistakes to avoid?
- Not checking if the agency is recognized by your recipient institution
- Sending incomplete documents
- Not providing certified translations
- Missing application deadlines due to late document submission
AAE Evalutions
WHEN IS IT NEEDED?
- University Admissions – Undergraduate or graduate programs often require detailed transcripts for credit transfer or advanced standing.
- Professional Licensing – Boards for nurses, teachers, CPAs, engineers, and other regulated professions often mandate this format.
- Immigration Petitions – Especially EB-2, EB-3, and H-1B cases needing proof of degree specialization and coursework in the field.
- Credentialing for Employment – Employers in specialized fields may request detailed academic breakdowns.
It helps U.S. institutions, employers, and licensing boards see the complete picture of your academic history in a U.S.-recognized format. USCIS and licensing authorities may issue an RFE (Request for Evidence) if a detailed course-by-course report is not provided when required.
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